MWH Constructors Project Coordinator - Construction in Santa Clara, California


Requisition Number:



MWH Constructors, providing industry-leading capital construction services, is seeking a Project Coordinator to support Commercial Tenant Improvement projects for a large national semiconductor firm headquartered in Santa Clara, CA. Projects are fast paced, detail oriented and require a highly motivated professional with an excellent work ethic.

MWH Constructors is growing its business in the industrial and vertical construction sectors in North America. Its strategy for this growth will see an increase in resources and capabilities across the US.

The primary responsibilities for this role will include:

• Assist Project Managers with preparing monthly billings to clients.

• Assist Project Managers with preparing and processing purchase orders and work orders.

• Receive, log, track, and distribute documents, in both electronic and paper format for project record maintenance.

• Regularly review and verify vendor and subcontractor invoices. Compare against purchase orders/work orders and recommend for payment.

• Assist Project managers with preparing detailed project schedules and milestones, evaluating project cost forecasts, commitment data and labor productivity reports.

• Assist Project Managers with preparing project change management process. Work with team members to prepare and facilitate delivery of all necessary scope change notice and cost documents to client for approval.

• Create, receive, log, track, retrieve, archive, and distribute documents, in both electronic and paper format. Maintain and refine project document control procedures and train other staff as needed.

• Prepare and process project documents such as transmittals, submittals, requests for information, reports and correspondence for distribution and submittal with the correct documentation parameters to meet the project submittal requirements including project closeouts.

• Maintain documentation to ensure the project team is following the document submittal process and timeline. Includes completing and resolving quality review comments, client review comments, constructability review comments, and other project input through the administration of appropriate logs and documentation.

• Assist PMs with other administrative duties such as preparing weekly project updates and reporting, arranging travel, scheduling meetings, preparing meeting agendas, taking and distributing meeting minutes, documenting, tracking, following-up and closing-out action items, creating and distributing contact lists, PowerPoint presentations, etc.

• Maintain tracking and reporting of project status and timelines.

• Other duties assigned.


Project Coordinator - Construction


• High school diploma or GED and a minimum of two years’ experience in an administration role.

• Current driver’s license.

• Experience working with high volume, multi-tasked administration processing activities.

• Effective interpersonal and communication skills, both written and verbal.

• Sound organizational and time management skills, including ability to meet deadlines.

• Experience and knowledge of accounting and budgeting systems and practices.

• Experience in the use of Microsoft Office Suite including PowerPoint, Outlook, Microsoft Project, Excel and Word applications.

• Excellent attention to detail and accuracy.

Job Category:

Admin Support, Clerical, Construction, Field Work

Preferred Specifications:

• Bachelor’s Degree in Business Administration preferred. Equivalent combination of experience and training may be substituted.

• 5+ years of experience in a related project coordination role.

• Previous experience with project management software including Prolog, P6 and/or MS Project

• Experience in the construction industry.

About Stantec:

MWHC is a project delivery company with a focus on water and energy. With the ultimate goal of delivering maximum value to municipal, federal and industrial clients and their local communities, we offer single-source integrated construction services and project delivery methods that incorporate industry-leading pre-construction services and safety practices.

Additional Information:

MWH is an EEO employer – MWH considers applicants for all positions without regard to race, ethnicity, religion, creed, color, sex, gender, gender identity or expression, national origin, age, disability, veteran status, medical condition, marital status, sexual orientation, citizenship or other basis in accordance with federal, state or local laws or regulations.

Location (Multiple Cities or States):

United States-California-Santa Clara


United States




Santa Clara